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Data Collected

Birth Certificate Fields

Note: The certificate will only have information in a field if it was collected at the time of registration.

Registration number

Child

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Sex
Still-birth/multiple birth (if applicable)
Date of birth
Place of birth
New Zealand Citizen by birth (only determined for births after 1 January 2006)
Name changes

Mother

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Date of birth
Place of birth

Certificates for records from the Maori register will also have:

Residence
Tribe
Description

Father

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Date of birth
Place of birth

Certificates for records from the Maori register will also have:

Residence
Tribe
Description

Birth Data Printout Fields - Birth Registration (post 1998) or Updated Record:

Note; a data printout record for an event earlier than 1998 will only contain information that was collected or provided at the time of registration.

Registration number
Date of registration

Child

First names
Surname
Sex
Still-birth (if applicable)
Multiple birth (if applicable)
Birth Date
Birth Place
Citizenship by Birth (NZ) - Not applicable to births that occurred prior to 1 January 2006
Ethnic Groups
Maori Descent

Mother and Father

First names
Surname name
First names (B) (at birth)
Surname (B) (at birth)
Occupation
Birth Date
Birth Place
Home Address
Ethnic Groups
Maori Descent

Children of this Relationship

Sex
Died /Stillborn
Date of Birth

Parents' Relationship

Relationship Type
Relationship Date
Relationship Place

Informant and / or Second Informant

Description
Name
Address

Name Changes

Date Last Used
Name Changed From

Birth Data Collected Post 1875 - Registration of Births and Deaths Act 1875 (Dated 12 Oct 1875)

Local number

Child

When and where born
Name of child and whether present or not (child was with parent at time of registration)
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age
Birthplace

Mother

Name and maiden surname
Age
Birthplace

Parents

When and where married

Informant

Signature
Description
Residence
If entry is a correction of a former entry

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From 1913 (Births and Deaths Registration Amendment Act 1912)

Local number

Child

When and where born
Name of child
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age
Birthplace

Mother

Name and surname
Maiden surname
Age
Birthplace

Parents

When and where married
Previous issue of existing marriage
1. living - number age and sex
2. dead - number of each sex

Informant

Signature
Description
Residence
If entry is a correction of a former entry. Signature of witnesses

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From 1925 (Births & Deaths Registration Act 1924)

Local number

Child

When and where born
Given names only
If stillborn
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age
Birthplace

Mother

Name and surname
Maiden surname
Age
Birthplace

Parents

When and where married
Previous issue of existing marriage
1. living - number age and sex
2. dead - number of each sex

Informant

Signature
Description
Residence
If entry is a correction of a former entry. Signature of witnesses

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From 1952 (Births and Deaths Registration Act 1951)

Local number

Child

When and where born
Given names only
If elder or younger twin
If stillborn
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age
Birthplace

Mother

Name and surname
Maiden surname
Age
Birthplace

Parents

When and where married
Previous issue of existing marriage
1. living - number age and sex
2. dead - number of each sex

Informant

Signature
Description
Residence
If entry is a correction of a former entry. Signature of witnesses

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From 1962 (Births and Deaths Registration Act 1961)

Local number

Child

When and where born
Given names only
If stillborn
If elder or younger twin
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age
Birthplace

Mother

Name and surname
Maiden surname
Age
Birthplace

Parents

When and where married
Previous issue of existing marriage
1. living - number age and sex
2. dead - number of each sex
Degree of Māori blood (if any) and tribe for both parents

Informant

Signature
Description
Residence

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From 1972 (Births and Deaths Registration Act 1951 with interpretation of Registrar-General)

Local number

Child

When and where born
Surname
Given names
If stillborn
If elder or younger twin
Sex
Name if added or altered after birth

Father

Name and surname
Rank or profession
Age - date of birth
Birthplace

Mother

Name and surname
Maiden surname
Age – date of birth
Birthplace

Parents

When and where married
Previous issue of existing marriage
1. living - number age and sex
2. dead - number of each sex

Informant

Signature
Description
Residence

Registrar

When registered
Signature of registrar

The record also noted the district in which the birth was recorded.

From Sept 1995 (Births, Deaths, and Marriages Registration Act 1995)

Local number (until 1 January 1998 then registration number)

Child

First or given name(s)
Surname or family name
Sex
Still-birth
Multiple birth
Date of birth
Place of birth
Ethnic group(s)
Maori descent

Mother and Father (or other parent from July 2006)

First or given name(s)
Surname or family name
First or given name(s) at birth *
Surname or family name at birth*
(*If different from above)
Occupation, profession or job
Date of birth
Place of birth
Home address
Ethnic group(s)
Maori descent

Parents

Ages / dates of birth of previous children of this relationship (If applicable)
Date and place of marriage (births from July 2005 could have the date and place of marriage or civil union)

Informant

Name
Description
Address

Registrar

Date of registration (only until 1 January 1998)

Until 1 January 1998 the record also noted the local registry office in which the birth was recorded.

From 2006 (Births, Deaths, and Marriages Registration Act 1995)

Registration number
Date of registration

Child

First or given name(s)
Surname or family name
Sex
Still-birth
Multiple birth
Date of birth
Place of birth
Citizen by birth status
Ethnic group(s)
Maori descent
Name changes

Mother and Father (or other parent from July 2006)

First or given name(s)
Surname or family name
First or given name(s) at birth *
Surname or family name at birth*
(*If different from above)
Occupation, profession or job
Date of birth li>Place of birth
Home address
Ethnic group(s)
Maori descent

Parents

Ages / dates of birth of previous children of this relationship (If applicable)
Date and place of marriage or civil union

Informant

Name
Description
Address

Births in the Māori Registers (1913 – 1961)

Entry number

Child (Tamaiti)

Date of birth (Te ra i Whanau ai)
Place of birth (Te kainga i Whanau ai)
First name (Te ingoa)
Sex (He tane he wahine ranei)
(if stillborn from 1935)

Father (Papa)

Name in full (Te Katoa o tona ingoa)
Residence (Kainga)
Tribe (Iwi)
Description (Ahuatanga)

Mother (Whaea)

Name in full (Te Katoa o tona ingoa)
Residence (Kainga)
Tribe (Iwi)
Description (Ahuatanga)

Informant (Kai Whakautu)

Name (and signature if given) (Ingoa me te hainatanga mehemea he pera)
Residence (Kainga)
Occupation (Tana Mahi)
Degree of relationship (if any) to child
(Whanautanga ki te tamaiti – mehemea he pera)

The record also noted the registry office and the provincial district in which the birth was recorded.

Death Certificate Fields

Note: The certificate will only have information in a field if it was collected and provided at the time of registration.

Registration number

Deceased

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Date of death
Place of death
Cause or causes of death
Name of certifying doctor
Date last seen alive by certifying doctor
Sex
Age and Date of birth
Place of birth
If not born in New Zealand the number of years lived here
Usual home address
Usual occupation, profession or job
Date of burial or cremation
Place of burial or cremation
Age of each living daughter
Age of each living son

Deceased’s Mother and Father

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth

Relationship(s)

Relationship status at time of death
Relationship type
Age of deceased at event
Place of marriage/civil union
First/given name(s) of spouse or partner
Surname/family name of spouse or partner
Sex and age (if living) of spouse

Certificates for records from the Māori register will also have:
For the deceased

Residence
Tribe

And for their parents

Residence
Tribe
Description

Death Data Printout Fields - Death Registration (post 1998) or Updated Record

Note: a data printout record for an event earlier than 1998 will only contain information that was collected and provided at the time of registration.

Registration number and date or registration (if updated - date of change)

Deceased

First names
Surname
First names (B) (at birth)
Surname (B) (at birth)
Date of death
Place of death
Causes of death
Certifying Doctor
Date last seen
Sex
Birth Date
Age at Death
Birth Place
Number of years lived in NZ
Home Address
Occupation
Ethnic Groups
Maori Descent
Date of burial or cremation
Place of burial or cremation
Age of each living daughter
Age of each living son

Deceased’s Mother and Father

First names
Surname
First names (B) (at birth)
Surname (B) (at birth)
Occupation

Relationship(s)

Relationship status at time of death
Relationship type
Age of deceased at event
Place of marriage/civil union
First/given name(s) of spouse or partner
Surname/family name of spouse or partner
Sex and age (if living) of spouse

Person Registering Death

Description
Name
Address

Death Data Collected from 1913 (Births and Deaths Registration Amendment Act 1912)

Local number

Deceased

When and where died
Name and surname
Rank or profession
Sex and Age

Details of Death

Causes of death
Intervals between onset and death
Medical attendant by whom certified and when he last saw the deceased

Parents

Name and Surname of father and mother
If known maiden surname of mother
Rank or profession of father

Burial Details

When and where buried
Name and Religion of Minister or name of witness of burial

Birth Details

Where born
How long in New Zealand

Marriage Details

Where married
At what age married
To whom married
Age of widow if living

Children

If living issue, the number, age and sex

Informant

Signature, description and residence of informant
If the entry is a correction of a former entry signature of witnesses

Registrar

Signature of registrar
Date of registration

The record also noted the district in which the death was recorded.

From 1925 (Births and Deaths Registration Act, 1924)

Local number

Deceased

When and where died
Name and surname
Rank or profession
Sex and Age

Details of Death

Causes of death
Duration of last illness
Medical attendant by whom certified and when he last saw the deceased

Parents

Name and Surname of father and mother
If known maiden surname of mother
Rank or profession of father

Burial Details

When and where buried
Name and Religion of Minister or name of witness of burial

Birth Details

Where born
How long in New Zealand

Marriage Details

Where married
At what age married
To whom married
Age of widow if living

Children

If living issue, the number, age and sex

Informant

Signature, description and residence of informant
If the entry is a correction of a former entry signature of witnesses

Registrar

Signature of registrar
Date of registration

The record also noted the district in which the death was recorded.

From 1952 (Births and Deaths Registration Act 1951)

Local number

Deceased

When and where died
Name and surname
Rank or profession
Sex and Age

Details of Death

Causes of death
Intervals between onset and death
Medical attendant by whom certified and when he last saw the deceased

Parents

Name and Surname of father and mother
If known maiden surname of mother
Rank or profession of father

For records after 1961

Degree of Māori blood and tribe of father and mother

Burial Details

When and where buried
Name and Religion of Minister or name of witness of burial

Birth Details

Where born
How long in New Zealand

Marriage Details

Where married
At what age married
To whom married
Age of widow if living

Children

If living issue, the number, age and sex

Informant

Signature, description and residence of informant

Registrar

Signature of registrar
Date of registration

The record also noted the district in which the death was recorded.

From 1972 (Births and Deaths Registration Act 1951 with interpretation of Registrar-General)

Local number

Deceased

When and where died
Name and surname
Profession or occupation
Sex and Age – date of birth
Where born
How long in New Zealand

Details of Death

Causes of death
Intervals between onset and death
Medical attendant by whom certified and when he last saw the deceased

Parents

Name and Surname of father and mother
Maiden surname of mother
Profession or occupation of father

Burial Details

When and where buried
Name and Religion of Minister or name of witness of burial

Marriage Details

Where married
At what age married
To whom married
Age of widow if living

Children

If living issue, the number, age and sex

Informant

Signature, description and residence of informant

Registrar

Signature of registrar
Date of registration

The record also noted the district in which the death was recorded.

From Sept 1995 (Births, Deaths and Marriages Registration Act 1995)

Local number. (From 1 January 1998 - registration number)

Deceased

First or given name(s)
Surname or family name
First or given name(s) at birth *
Surname or family name at birth*
(*If different from above)
Date and place of death in full
Sex and Age – date of birth
Place of birth including country if not New Zealand
If not born in New Zealand the number of years here.
Usual home address
Usual occupation, profession or job
Ethnic group(s)
Maori descent

Details of Death

Causes of death
Name of certifying doctor
Date last seen alive by certifying doctor

Parents

First or given name(s)
Surname or family name
First or given names(s) at birth*
Surname or family name at birth*
(*if different from above)
Occupation, profession or job

Burial Details

Date and place of burial or cremation

Marriage Details

Where married
At what age married
To whom married
Age of widow if living
Marital status
Age at marriage
Place of marriage
To whom married- First or given name(s)
To whom married- Surname or family name li>Age of spouse or former spouse

Children

If living age of each daughter and son

Informant

Name, description or occupation and address

Administration

Date of registration

Was deceased a:

Marriage celebrant;
Justice of the Peace;
Holder of an honour or award (as specified)

From April 2006 (Births, Deaths and Marriages Registration Act 1995)

Registration number

Deceased

First or given name(s)
Surname or family name
First or given name(s) at birth *
Surname or family name at birth*
(*If different from above)
Date and place of death in full
Sex and Age – date of birth
Place of birth including country if not New Zealand
If not born in New Zealand the number of years here.
Usual home address
Usual occupation, profession or job
Ethnic group(s)
Maori descent

Details of Death

Causes of death
Name of certifying doctor
Date last seen alive by certifying doctor

Parents

First or given name(s)
Surname or family name
First or given names(s) at birth*
Surname or family name at birth*
(*if different from above)
Occupation, profession or job

Burial Details

Date and place of burial or cremation

Relationship Details

Relationship status

Details of 4 most recent relationships:

Relationship type;
Place of marriage/civil union (incl. country if not New Zealand);
Age at time of marriage/civil union;
Full name of spouse/partner
Age of spouse/ partner, if living;
Sex of spouse/ partner.

Children

If living age of each daughter and son

Informant

Name, description or occupation and address

Administration

Date of registration

Administration details

Was deceased a:

Marriage or Civil Union celebrant;
Justice of the Peace;
Holder of an honour or award (as specified)

Deaths in the Māori Registers (1913 – 1961)

Entry number

Deceased

Date of death (Te ra i Mate ai)
Place of death (Te kainga i mate ai)
Name in full (Te katoa o tona ingoa)
Sex (He tane he wahine ranei)
Date and place of death in full
Age (Nga Tau)
Residence (Kainga)
Tribe (Iwi)
Number and sex of living children
(Te tokomaha o nga Tamariki e ora ana me te whakaatu he tane, he wahine ranei)
Cause of death (Take i mate ai)
Duration of last illness (Te roa ona e pangia ana e tona Mate Whakamutunga)
Name of medical practitioner (Te ingoa o te Takuta nana i whakaputa te Tiwhikete)
Date when medical practitioner last saw the deceased
(Te ra mutunga i kite ai te Tukuta i te Tupapaku ara i te wa e ora ana ia)
When buried (Te ra I tanumia ai ia)
Where buried (Te wahi I tanumia ai ia)
Name of minister (Te Ingoa o te Minita)
Religion of minister (Te hahi o te Minita)

Parents

Name (Ingoa)
Residence (Kainga)
Tribe (Iwi)
Description – degree of Māori blood (Ahuatanga)

Informant

Name (or signature) (Ingoa)
Residence (Kainga)
Occupation (Tana mahi)
Degree of relationship to deceased (Tona whanaungatanga ki te tupapaku)

Registrar

Signature of registrar
Date of registration

War death - 1918 and 1945 – Register of Deaths out of New Zealand of Members of Expeditionary Forces and Other

Entry number

Deceased

Name and surname
Usual occupation
Usual place of residence (in New Zealand)
Sex and Age
Where born
Marital status
Military or other rank or rating (if any)
Unit

Parents

Name and Surname of father and mother
Maiden surname of mother
Rank or profession of father

Details of Death

Date of death
Place of death
Place of burial
Cause of death
Proof of death

Informant

Name of informant
Description of informant
Residence of informant

Registrar

Signature of registrar
Date of registration

Marriage Certificate Fields

Note: The certificate will only have information in a field if it was collected at the time of registration.

Registration number

For both Bride and Groom

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Sex
Date of birth or age
Place of birth
Usual occupation, profession or job
Relationship status
Usual residential address
Date of marriage
Place of Marriage
Other information such as dissolution details

For both parties mother and father

First/given name(s)
Surname/family name
Surname/family name at birth

Marriage Data Printout Fields - Marriage Registration (post 1998) or Updated Record - Data Printout Fields from 19 August 2014 (Changes to Marriage Act)

Note; a data printout record for an event earlier than 1998 will only contain information that was collected or provided at the time of registration.

Registration number and date or registration (if updated - date of change)

For both Party1 and Party2

First names
Surname
First names (B) (at birth)
Surname (B) (at birth)
Birth Date or age
Sex
Birth Place
Occupation
Home Address
Relationship status

If Previously in a Relationship

How Dissolved
When Dissolved

For both Party1 and Party2 parents

First names
Surname name
Surname (B) (at birth)
Occupation

Marriage Details

Marriage Date
Marriage Place

Endorsements

Endorsement category
Date of Order
Place of Order

Party1 or Party2 Name Changes

Date Changed
Name Changed From
First names
Surnames
Original First names
Original Surname

Changed from or to a civil union

Civil Union Registration number
Civil Union Date
Civil Union Place
Civil union Country (If applicable)

Marriage Data Collected from 1880/1881 – Marriage Act 1880 (Dated 17 August 1880)

Local number

Bride and Groom

When and where married
Name and surname of the parties
Ages
Rank or profession
Condition of parties
Bachelor or spinster (or as case may be)
If widow or widower date of death of former wife or husband
Birthplace
Residence: Present and Usual

Parents

Father's name and surname
Father's rank or profession
Mothers name and Maiden surname

Signatures

Bride and groom
Witnesses
Officiating minister (or Registrar)

The record also noted the district in which the marriage was recorded.

From April 1956 to September 1995 ( Marriage Act 1955)

Local number

Bride and Groom

When and where married
Name and surname of the parties
Ages
Profession or occupation

Conjugal status

Bachelor or spinster (or as case may be)
If widow or widower date of death of former wife or husband
If divorced date of decree absolute
Birthplace
Usual Residence

Parents

Father's name and surname
Father's profession or occupation
Mothers name, surname and Maiden surname

Signatures

Bride and groom
Witnesses, their names, places of abode
Officiating minister (or Registrar)

The record also noted the district in which the marriage was recorded.

From 1995 – Marriage (forms) Regulations 1995

Registry number (from 1/1/1998 all marriages will have a registration number)

The record also noted the district in which the marriage was recorded or the licence was issued from.

Bride and Groom

First or given names
Surname or family name
First or given name(s) at birth (if different from above)
Date and year of birth
Usual occupation, profession or job
Marital status (never married or previously married)
If previously married, how and when previous marriage dissolved may be recorded
Place of birth
Usual residence

Parents

First or given names
Surname or family name
Surname or family name at birth (If different from above)
Usual occupation profession or job (not collected from April 2005)

Other details

Date of marriage
Where marriage occurred

Signatures

Bride and groom
Witnesses, and their addresses
Person Officiating at the marriage and their title
Denomination or name of organisation (if relevant)

Note from April 2005 we have also collected Witnesses names, and the name of celebrant or Registrar of Marriages.

From August 2013 – Births, Deaths, Marriages and Relationships Registration (Prescribed Information) Regulations 1995

For both Party1 and Party2

First names
Surname
First names (B) (at birth)
Surname (B) (at birth)
Birth Date or age
Sex
Birth Place
Occupation
Home Address
Relationship status

If Previously in a Relationship

How Dissolved
When Dissolved

For both Party1 and Party2’s parents

First names
Surname name
Surname (B) (at birth)

Marriage Details

Marriage Date
Marriage Place

Endorsements

Endorsement category
Date of Order
Place of Order

Party1 or Party2 Name Changes

Date Changed
Name Changed From
First names
Surnames
Original First names
Original Surname

Changed from a civil union

Civil Union Lifedata number
Civil Union Date
Civil Union Place
Civil union Country (If applicable)

How Dissolved

When Dissolved

For both Party1 and Party2’s parents

First names
Surname name
Surname (B) (at birth)

Marriage Details

Marriage Date
Marriage Place

Endorsements

Endorsement category
Date of Order
Place of Order

Party1 or Party2 Name Changes

Date Changed
Name Changed From
First names
Surnames
Original First names
Original Surname

Changed from a civil union

Civil Union Lifedata number
Civil Union Date
Civil Union Place
Civil union Country (If applicable)

Māori Marriage Registered between 1911 and 1952

Registry number
When and where married (Te ra me te wahi i marenatia ai)

Bride and Groom

Name and surname of the parties (Nga ingoa o te hunga kua marenatia)
Ages (Nga Tau)
Occupations (Nga mahi)
Condition of parties: Bachelor or spinster, widow or widower
(Te ahau o te hunga marena: He Takakau, He Pouaru ranei)
Birthplace (Te wahi i whanau ai)
Residence (Te Kainga)
Father's name and surname (Nga ingoa o te Matua Tana)
Mother’s name and surname (Nga ingoa o te Matua Wahine)

Signatures

Bride and groom (Nga ingoa o te hunga kua marenatia)
Witnesses (Nga ingoa o nga kai titiro)
Officiating minister (Minita nana i whakahaere te marena)

The record also noted the district in which the marriage was recorded.

Civil Union Certificate Fields

Registration number

For both Party 1 and Party 2

First/given name(s)
Surname/family name
First/given name(s) at birth
Surname/family name at birth
Date and year of birth
Place of birth
Usual occupation, profession or job
Relationship status
Usual residential address
Date of civil union
Place of civil union
Other information such as dissolution details

For both Party 1 and Party 2’s mother and father

First/given name(s)
Surname/family name
Surname/family name at birth

Civil Union Data Printout Fields - Civil Registration (post April 2005)

For both Party 1 and Party 2

First names
Surname
First names (B) (at birth)
Surname (B) (at birth)
Sex
Birth Date
Birth Place
Occupation
Home Address
Relationship status

If Previously in a Relationship

How Dissolved
When Dissolved

For both Party 1 and Party 2 Mother and Father

First names
Surname name
Surname (B) (at birth)

Civil Union Details

Civil Union Date and Place

Endorsements

Endorsement category
Date of Order
Place of Order

Party 1 and Party 2 Name Changes if endorsed

Date Changed

Name Changed From

First names
Surnames
Original First names
Original Surname

Changed from or to a marriage

Marriage Registration number
Marriage Date
Marriage Place
Marriage Country (If applicable)

Name Change Certificate Fields

Registration number

New name

First/given name(s)
Surname/family name
Date name change registered
Date of birth
Place of birth

Birth name and Last used name

First/given name(s) at birth
Surname/family name at birth
Last used first/given name(s)*
Last used surname/family name*
* If different to above

Previous name change details

Names changes
Date registered

Yes

Data Collected

Births

Deaths

Marriages

Civil Unions

Name Changes

Child

Mother

Father

Child

Mother and Father

Children of this Relationship

Parents' Relationship

Informant and / or Second Informant

Name Changes

Child

Father

Mother

Parents

Informant

Registrar

Child

Father

Mother

Parents

Informant

Registrar

Child

Father

Mother

Parents

Informant

Registrar

Child

Father

Mother

Parents

Informant

Registrar

Child

Father

Mother

Parents

Informant

Registrar

Child

Father

Mother

Parents

Informant

Registrar

Child

Mother and Father (or other parent from July 2006)

Parents

Informant

Registrar

Child

Mother and Father (or other parent from July 2006)

Parents

Informant

Child (Tamaiti)

Father (Papa)

Mother (Whaea)

Informant (Kai Whakautu)

Deceased

Deceased’s Mother and Father

Relationship(s)

Deceased

Deceased’s Mother and Father

Relationship(s)

Person Registering Death

Deceased

Details of Death

Parents

Burial Details

Birth Details

Marriage Details

Children

Informant

Registrar